Tank Storage Management System
Accurate inventory, clean custody transfer, controlled losses, and more efficient terminal operations
Rayterton Tank Storage System manages terminals and storage facilities end to end: tank master, product specs, tank gauging, receipts and dispatch, scheduling, blending, quality management, inventory reconciliation, and dashboards to monitor losses and operational bottlenecks.
What the CFO and Operations want to see
Inventory and losses must be transparent. Every transaction must be audit-ready.
The most expensive problems in terminals and tank farms
Even small inventory variances can mean big money. Custody transfer mistakes, manual gauging data, inconsistent product quality, and conflicting schedules reduce throughput and increase complaint risk. This system closes those gaps with measurable controls.
Inconsistent inventory
Stock calculations based on clear gauging and a well-defined movement register.
Custody transfer is prone to disputes
Complete records of CT documents, metering, sampling, and approvals.
Scheduling conflicts
Slot booking for trucks, ships, and pipelines, plus cleaner loading queues.
Core capabilities
Suitable for fuel terminals, LPG and LNG storage (concept), crude storage, condensate, and internal tank farms in refineries or distribution depots.
Tank Master, Product Specs, and Capacity Control
Tank master data, product mapping, capacity, restrictions, and tank status (available, cleaning, maintenance).
- ✓Tank master: geometry, capacity, safe fill level
- ✓Product specs: grade, density range, quality parameters
- ✓Tank status: in service, out of service, cleaning
- !Overfill alerts and capacity planning (optional)
Tank Gauging, Dips, and Inventory Book
Gauging entries and an inventory book per tank to ensure accurate, traceable stock.
- ✓Gauging log: level, temperature, density (optional)
- ✓Auto calculation: gross, net, VCF correction (optional)
- ✓Inventory book: opening, movement, closing
- !Variance detection and approvals for adjustments
Receipts, Dispatch, and Movement Tracking
Inbound and outbound transactions with document control, approvals, and operational status tracking.
- ✓Inbounds: ship, truck, pipeline, internal transfers
- ✓Outbounds: loading, dispatch, delivery instructions
- ✓Movement register: per batch, per tank, per time
- !Integration with metering and weighbridge (optional)
Custody Transfer, Quality, and Dispute Readiness
Custody transfer documentation and quality evidence so disputes can be resolved quickly.
- ✓CT document pack: quantity, meter readings, ticketing
- ✓Sampling and lab results attachments
- ✓Approval chain and audit trail
- !Dispute tracker: claim reason, evidence, resolution
Tank Storage Management Modules (Modular)
You can start with tank master and inventory, then continue with receipts and dispatch, CT, blending, reconciliation, and an executive dashboard.
Tank Master & Capacity
Tank master, status, restrictions, and capacity control.
- ✓Geometry and capacity
- ✓Status lifecycle
- ✓Allocation (optional)
Inventory Book & Daily Closing
Daily stock per tank, with a movement register and closing discipline.
- ✓Opening to closing
- ✓Adjustments approval
- ✓Variance tracking
Gauging & Measurements
Dip logs, temperature, density, and conversion rules (optional).
- ✓Manual gauging entry
- ✓Meter readings (optional)
- ✓Calculation rules (optional)
Receipts & Dispatch Operations
Inbounds and outbounds, order references, scheduling, and operations status.
- ✓Receipt tickets
- ✓Dispatch instructions
- ✓Operations log
Scheduling & Slot Booking
Slot booking for trucks and ships, loading windows, and conflict checks.
- ✓Slot calendar
- ✓Capacity constraints
- !Queue management (optional)
Blending Management (Optional)
Blending plans, recipes, approvals, and posting blend results to destination tanks.
- ✓Blend plan and recipe
- ✓Quality target constraints
- ✓Approval workflow
Quality & Lab Evidence
Spec checks, sampling records, and lab results as supporting evidence.
- ✓Quality parameters per product
- ✓Sampling log
- ✓Lab attachment
Reconciliation & Loss Control
Mass balance, variance analysis, and loss categorization for fast action.
- ✓Reconciliation by period
- ✓Variance analysis
- !Loss categorization: evaporation, operational, measurement
Executive Dashboard
Stock levels, throughput, utilization, and anomaly detection.
- ✓Utilization per tank
- ✓Throughput trends
- ✓Variance watchlist
Example "wow" screens for the Terminal Manager and CFO
Placeholder for screenshots and mockups. Focus on the inventory cockpit, utilization, CT pack, and reconciliation.
Terminal Inventory Cockpit
Stock by tank, product grade, available ullage, and a utilization overview.
Custody Transfer Pack
Quantity, meter readings, sampling, approvals, and evidence for audit.
Reconciliation & Loss Analysis
Variance by tank and product, root cause hints, and action tracking.
Scheduling Board
Slot booking, loading windows, conflict checks, and queue visibility.
Phased implementation, starting with correct inventory
Start with tank master and inventory discipline, then receipts and dispatch, CT, quality evidence, and loss control.
Phase 1: Tank Master + Inventory Book
Build inventory accuracy and daily closing discipline.
- ✓Tank master and product specs
- ✓Gauging log and inventory book
- ✓Variance controls and approvals
Phase 2: Operations + CT + Reconciliation
Close the biggest gaps: custody transfer disputes and losses.
- ✓Receipts and dispatch plus scheduling
- ✓Custody transfer pack and evidence
- ✓Reconciliation and loss analysis
Want a terminal demo that shows accurate inventory and loss control?
We can prepare a demo: terminal inventory cockpit, tank gauging log, receipts and dispatch, custody transfer pack, and reconciliation dashboard.