Regulatory & Compliance Reporting
On time reporting, well organized evidence, complete audit trails, and drastically lower compliance risk
Rayterton Compliance Reporting is the control center for all reporting and compliance obligations. From obligation registers, deadline calendars, data collection workflows, and approvals, to a "one click report pack" complete with supporting evidence. Suitable for multi site and multi unit Oil and Gas operations.
What the Board wants to be sure about
Compliance is not just reporting. It mitigates reputation risk, penalties, and operational shutdowns.
Most common compliance problems
Many organizations have data but lack governance. Deadlines slip, file versions diverge, evidence gets scattered, and everyone panics during audits. This system turns compliance into a consistent and auditable process.
Data and files are scattered
One portal for obligation registers, submission data, and evidence attachments.
Deadlines are often missed
Compliance calendars, reminders, and escalations to ensure on time submission.
Audit trails are unclear
Who entered what, when, what revisions were made, and who approved it, everything is recorded.
Core capabilities
Built for multi unit and multi site compliance: operations, HSE, engineering, maintenance, environment, and corporate reporting.
Compliance Register and Ownership
A list of compliance obligations, the required data definitions, plus data owners and approvers.
- ✓Obligation register: by site, by unit, by period
- ✓Data requirements: field list, format, data sources
- ✓Owner and approver assignments
- !Criticality tags for high risk obligations
Reporting Calendar and Reminders
Submission calendars, statuses, and SLAs. The system sends notifications and escalations as deadlines approach.
- ✓Deadlines by report and by site
- ✓Status tracking: draft, review, approved, submitted
- ✓Automatic reminders (optional)
- !Escalations for overdue or incomplete items
Workflows, Reviews, and Approvals
Clear workflows to eliminate "which file version is correct" debates.
- ✓Submission workflow: drafter to reviewer to approver
- ✓Commenting and revision histories
- ✓Approval timestamps and digital sign offs (optional)
- !Lock after approval to prevent untracked changes
Evidence Repository and Report Packs
Evidence is stored by report and by period, ready to retrieve during audits.
- ✓Evidence attachments: documents, photos, lab results, logs, and more
- ✓Tagging and versioning
- ✓One click report pack (optional): report and evidence bundle
- !Full audit trails for every change
Regulatory and Compliance Reporting Modules (Modular)
Start with the compliance register and calendar. Then expand to workflow approvals, evidence packs, and risk analytics.
Compliance Master and Register
Obligation masters, data definitions, site locations, and period configurations.
- ✓Compliance register
- ✓Criticality tagging
- ✓Owner and approver mapping
Reporting Calendar and Status
Deadlines, SLAs, statuses, reminders, and escalations.
- ✓Calendar views
- ✓Status workflows
- !Overdue escalations
Data Collection Forms
Consistent input forms, including validations and completeness checks.
- ✓Custom fields by report
- ✓Validation rules
- ✓Bulk uploads (optional)
Workflow Review and Approval
Reviews, comments, approvals, and locks after approval.
- ✓Reviewer comments
- ✓Approval chains
- ✓Revision histories
Evidence Repository
Structured supporting documents that are easy to find during audits.
- ✓Evidence by report and period
- ✓Versioning
- ✓Access controls
One Click Report Pack (Optional)
Generate complete report packages for submissions or audits.
- ✓PDF exports
- ✓Evidence bundles
- ✓Submission records
Compliance Risk Dashboard
Monitor compliance risk based on statuses, overdue items, and critical obligations.
- ✓Overdue heatmaps
- ✓Critical obligations tracking
- !Escalation boards
Audit Trail and Change Log
All changes are recorded, including who, when, and why revisions were made.
- ✓Full audit trails
- ✓Version comparisons (optional)
- ✓Access logs (optional)
Integration and Data Import (Optional)
Integrate or import from other systems (HSE, maintenance, production, lab).
- ✓Import templates
- ✓API integration ready
- ✓Validation gates
Example "wow" screens for Directors and Audit Committees
Placeholders for screenshots and mockups. Focus on compliance heatmaps, calendars, evidence packs, and audit trails.
Compliance Heatmap Dashboard
On time rates, overdue lists, critical obligations, and statuses by site or unit.
Reporting Calendar and SLA
Calendar views: due dates, progress statuses, and escalation indicators.
One Click Report Pack
Generate complete report packs: report and evidence, ready for submission or audits.
Audit Trail Viewer
A timeline of changes: who, when, what changed, and the reason for each change.
Phased implementation, starting with deadline control
Start with the register and calendar, then workflows and evidence. After that: report packs and risk analytics.
Phase 1: Register, Calendar, and Status
Build compliance discipline and reduce overdue items.
- ✓Compliance register and ownership
- ✓Reporting calendar and SLA
- ✓Status tracking and reminders
Phase 2: Evidence Packs and Audit Trails
Keep the organization audit ready all year, not only during audits.
- ✓Workflow reviews and approvals
- ✓Evidence repositories and versioning
- ✓One click report packs (optional)
Want a compliance demo where the value is obvious?
We can prepare a demo: compliance calendars, status workflows, overdue escalations, evidence repositories, and one click report packs for audits or submissions.