HSE Management
Turn incidents, near misses, and audits into measurable actions with accountable governance
Rayterton HSE unifies incident and near miss reporting, investigations, corrective actions, permit-to-work (PTW), contractor safety, audits and inspections, training compliance, and environmental monitoring. The goal is to reduce risk, improve discipline, and keep audit packs ready at all times.
What management tracks each month
Data must be fast, consistent, and defensible during audits or investigations.
Common HSE pain points (and the impact)
Many organizations rely on forms, spreadsheets, and email threads. The result: late reporting, actions left open, scattered audit evidence, and limited contractor safety visibility. An HSE Management System locks the workflow so no follow-up is lost.
Near misses must be captured fast
The faster the data enters the system, the sooner preventive actions can happen.
CAPA must be closed
Corrective actions are not just tasks, they require evidence-based closure and approvals.
Audits require evidence
Documents, photos, approvals, and timelines must be ready whenever requested.
Core capabilities
Designed for dynamic sites: refineries, terminals, pipelines, upstream fields, rigs, and project sites.
Incident and Near Miss Reporting
Fast reporting with consistent classification and strong evidence.
- ✓Report types: incidents, near misses, hazard observations, unsafe acts
- ✓Severity and classification: injury, spill, property damage, process safety (optional)
- ✓Attachments: photos, videos, documents, witness notes
- !Escalations: auto notify on high severity or recurring events
Investigations, Root Cause, and CAPA
Structured investigations so root causes are clear and actions do not stop at "reminded team".
- ✓Workflow: assign, analyze, review, approve
- ✓Root cause methods (optional): 5-Why, fishbone, barrier analysis
- ✓CAPA: owners, SLAs, closure evidence, effectiveness checks
- !Overdue tracker: escalations to supervisors and management
Permit-to-Work (PTW) (Optional)
Controlled PTW with approvals, checklists, isolations, and execution monitoring.
- ✓Work types: hot work, confined space, working at height, excavation
- ✓Checklists, hazard controls, and attachments
- ✓Approval chain: requester, HSE, area authority
- !Violation log (optional): non-compliance and follow-ups
Contractor Safety Management
Contractors introduce major risk. This system locks pre-qualification and onsite monitoring.
- ✓Pre-qualification (optional): documents, certifications, HSE plans
- ✓Toolbox meeting logs and attendance
- ✓Site induction and training compliance
- !Contractor dashboards: incidents, violations, overdue CAPA
HSE Management modules (end to end)
Start with incident and CAPA (most urgent), then expand into PTW, audits, training, and environment.
HSE Master and Site Structure
Sites, areas, units, work locations, hazard categories, severity matrices, and roles.
- ✓Configurable severity matrices
- ✓Role-based access
- ✓Configuration audit trails
Incident, Near Miss, and Hazard Reporting
Fast, consistent reporting with attachments and escalation.
- ✓Mobile-friendly reporting
- ✓Classification and severity
- ✓Auto routing to investigators
Investigations and Root Cause (Optional)
Investigation templates with review and approvals for auditability.
- ✓5-Why and fishbone (optional)
- ✓Barrier analysis (optional)
- ✓Recommendations linked to CAPA
Corrective and Preventive Actions (CAPA)
Track actions through evidence-based closure and effectiveness checks.
- ✓Owners, SLAs, escalations
- ✓Closure evidence and approvals
- ✓Effectiveness verification (optional)
Audit and Inspection Management
Internal audits, field inspections, checklists, findings, and actions.
- ✓Audit plans and schedules
- ✓Findings linked to actions
- ✓Audit pack exports
Permit-to-Work (PTW) (Optional)
Digital PTW with approval chains, checklists, and execution monitoring.
- ✓Hot work, confined space, height work
- ✓Isolation checklists (optional)
- ✓PTW closure evidence
Training and Competency Compliance
Track mandatory training, certifications, expiries, and compliance by role.
- ✓Training matrices by role
- ✓Expiry alerts
- ✓Compliance dashboards
Environmental Monitoring (Optional)
Monitor environmental parameters, sampling schedules, and compliance reporting.
- ✓Sampling plans and reminders
- ✓Results and threshold alerts
- ✓Compliance reporting packs
Executive HSE Cockpit
Management summary: TRIR and LTIFR, top incidents, overdue CAPA, contractor performance.
- ✓Monthly safety scorecards
- ✓Overdue action heatmaps
- ✓Contractor safety KPIs
Example "wow" screens for HSE steering committees
Placeholders for screenshots/mockups. Focus on scorecards, CAPA closures, PTW compliance, and contractor risk.
Executive HSE Scorecard
TRIR, LTIFR, severity trends, top locations, and recurring causes.
CAPA Closure Dashboard
Overdue actions, closure rates, effectiveness checks, and escalation logs.
PTW Compliance Monitor
Active PTWs, approvals, checklist statuses, and violation notes (optional).
Contractor Safety Performance
Incidents, PTW violations, training compliance, and overdue CAPA by vendor.
Governance, audit trails, and regulator readiness
Every HSE transaction must be defensible: who reported it, who approved it, what actions were taken, and what evidence supports closure.
Role-Based Access
Permissions by role: reporter, supervisor, investigator, HSE, and management.
Approvals and Change Logs
Full audit trails for data changes, status updates, and approval chains.
Audit Pack Generator
Export reports for incidents, CAPA, audit findings, training compliance, and environment.
Fast implementation with immediate impact
Typically starts with incident and CAPA so actions never get lost, then adds audits, contractor compliance, and finally PTW and environmental monitoring.
Phase 1: Incident and CAPA Discipline
Build clean reporting and action closure processes.
- ✓Incident and near miss reporting with escalation
- ✓CAPA tracking with overdue dashboards
- ✓Executive scorecards
Phase 2: Audits, Contractors, PTW, Environment
Expand into onsite governance and regulatory compliance.
- ✓Audits and inspections with findings
- ✓Contractor safety performance
- ✓PTW and environmental modules (optional)
Want an HSE demo focused on closure discipline and audit-ready packs?
We can prepare a demo: incident reporting, investigations, CAPA, audit findings, contractor dashboards, and scorecards. If needed, add PTW and environmental monitoring.