Rayterton Project & Grants Management
From planning to delivery, fully traceable
A delivery and accountability platform for ministries and public institutions: project portfolio management, grants lifecycle, budgeting readiness, milestone tracking, procurement linkage, disbursement monitoring, M&E, risks and issues, approvals, and executive dashboards backed by full audit trails and evidence packs.
Why ministries adopt project and grants management
Large public programs often suffer from fragmented tracking across units, inconsistent reporting formats, and late escalation of risks. A centralized PMO and grants platform standardizes planning, monitoring, and reporting, improves transparency, and ensures every disbursement and milestone is traceable.
Plan and track milestones consistently
Standard work breakdown structure and milestone tracking across programs and regions.
- ✓Milestones, deliverables, and baselines
- ✓Progress updates with evidence
- ✓Alerts for delays and slippage
Track grants and disbursements
Control grant approvals, disbursement schedules, and usage reporting with audit trails.
- ✓Grant applications and screening
- ✓Disbursement workflow and approvals
- ✓Utilization reports and supporting documents
Audit packs and evidence bundles
Maintain traceability: who approved, what evidence, when, and what changed.
- ✓Approval trails and change logs
- ✓Document vault and versioning
- ✓Exportable audit-ready packs
Core modules (implementation-ready)
Start with portfolio setup and standardized milestones, then activate grants workflows, disbursement controls, monitoring and evaluation, and executive dashboards for leadership and oversight.
Project Portfolio & Program Registry
Maintain a unified list of programs and projects across units and regions.
- ✓Portfolio categorization by objective and sector
- ✓Project charters and basic metadata
- ✓Ownership by directorate and region
Planning, Work Breakdown & Milestones
Standardize planning so progress is comparable across initiatives.
- ✓Milestones and deliverables with baseline dates
- ✓Dependencies and critical items (optional)
- ✓Change control for baseline updates
Budget Readiness & Cost Tracking
Track planned budget, usage, and variance for programs and grants.
- ✓Budget lines and allocation per unit
- ✓Actual spend capture and attachments
- ✓Variance monitoring and explanations
Grants Lifecycle Management
Manage grant proposals, eligibility, approvals, and agreements.
- ✓Grant intake, screening, and scoring
- ✓Approval workflow and delegation
- ✓Agreement templates and conditions tracking
Disbursement Control & Scheduling
Control disbursement requests and track releases against milestones and conditions.
- ✓Disbursement requests and supporting documents
- ✓Condition checklist (milestone, compliance)
- ✓Approval trail and disbursement log
Monitoring & Evaluation (M&E)
Collect progress updates, outputs, and outcomes with structured reporting.
- ✓Periodic reporting templates per program
- ✓Evidence attachments and verification
- ✓Issue flags and corrective actions
Risk, Issues & Escalation
Track risks and issues early, assign owners, and escalate when needed.
- ✓Risk register with scoring
- ✓Issue log with resolution workflow
- ✓Escalation rules and overdue alerts
Procurement Linkage (Optional)
Link project activities to procurement packages for transparency.
- ✓Procurement package registry
- ✓Vendor and contract references
- ✓Progress and payment linkage (optional)
Executive Dashboards & Portfolio KPIs
Dashboards for leadership: progress, budget utilization, delays, and high-risk programs.
- ✓Portfolio status by region and unit
- ✓Milestone slippage and bottlenecks
- ✓Grant disbursement and utilization overview
Example dashboards that usually win leadership over
Replace placeholders with real screenshots later. Layout is prepared for PMO, leadership reviews, and oversight reporting.
Minister / Secretary General Portfolio Cockpit
Overall progress, budget utilization, top delayed programs, and high-risk initiatives.
PMO Command Center
Milestone tracking, escalations, issue queues, and corrective actions.
Grants Disbursement Monitoring
Disbursement schedules, approvals, conditions met, and utilization reporting status.
Audit Pack & Evidence View
Approvals, changes, documents, and exportable evidence bundles per project or grant.
Architecture, integration, and security
Built for government delivery and oversight: role-based access, traceable approvals, and integration readiness with finance, procurement, and reporting systems.
Integration Hub
Integrate project and grants monitoring with finance, procurement, and KPI systems.
- ✓REST API with token-based access
- ✓Import/export templates for migration
- ✓Webhook events (optional)
Security Controls
Controls to support internal governance and oversight requirements.
- ✓Role-based access, segregation of duties
- ✓Audit logs for all approve/update actions
- ✓Session controls and IP allowlist (optional)
Evidence Governance
Document handling for grants, milestones, reports, and audit evidence.
- ✓Document versioning and access logs
- ✓Retention rules and archival (optional)
- ✓Audit export packs
Implementation approach (safe rollout, visible results)
Start with a standardized portfolio registry and milestone templates, then onboard priority programs and grants. After stabilization, expand to deeper budgeting linkages, procurement packages, and advanced analytics for leadership.
Phase 1: Portfolio Foundation
Program registry, ownership, milestone templates, and reporting baselines.
- ✓Portfolio structure by directorate and region
- ✓Milestone and reporting templates
- ✓Leadership dashboards baseline
Phase 2: Grants + Monitoring
Grants lifecycle, disbursement workflows, and monitoring & evaluation reporting.
- ✓Grant intake, screening, approvals
- ✓Disbursement controls and evidence
- ✓M&E reporting cycles
Phase 3: Optimization + Oversight
Risk escalation, audit packs, and integration with finance and procurement systems.
- ✓Risk and issue management with escalation
- ✓Audit-ready evidence exports
- ✓Integration and advanced dashboards
Want a demo tailored to your programs and grants?
Share your program structure, reporting templates, and grant disbursement requirements, and we will prepare a demo showing portfolio tracking, milestone monitoring, and audit-ready evidence packs.