Rayterton Asset & Facilities Management
One register, full lifecycle, measurable maintenance
A government-ready platform to manage assets and facilities end-to-end: asset register and tagging, location and custody, lifecycle and depreciation readiness, preventive maintenance, work orders, inspections, vendor management, spares and inventory, space/room management, and executive dashboards with full audit trails.
Why ministries modernize asset and facilities management
Government assets are distributed across offices, regions, and units. Without a single register and structured maintenance, assets degrade faster, costs rise, and audits become difficult. A unified platform ensures assets are traceable, maintenance is planned, and evidence is always ready.
Know what you own and where it is
Maintain a clean, auditable asset register with location, custodian, and status.
- ✓Asset hierarchy and categories
- ✓Tagging (QR/barcode ready)
- ✓Movement and custody logs
Preventive maintenance to reduce downtime
Schedule PM tasks and handle work orders with approvals, assignments, and evidence.
- ✓PM schedules by asset type
- ✓Work order lifecycle and SLA
- ✓Parts usage and cost tracking
Evidence packs for inspections and audits
Store inspections, certificates, photos, and documents with traceable approvals.
- ✓Inspection checklist and findings
- ✓Document vault and versioning
- ✓Exportable audit packs
Core modules (implementation-ready)
Start with the asset register and location hierarchy, then activate maintenance workflows, inspections, vendors, and dashboards. Each module is designed for audit trails and measurable asset stewardship.
Asset Register & Classification
Central repository for all assets across units and regions.
- ✓Asset categories, models, serials, ownership
- ✓Acquisition, warranty, and lifecycle dates
- ✓Status and condition tracking
Tagging & Physical Verification
Support periodic asset verification and reconciliation.
- ✓QR/barcode labeling readiness
- ✓Stock-take cycles and discrepancy log
- ✓Evidence attachments (photos, forms)
Location, Custody & Movement
Track where assets are, who holds them, and movement history.
- ✓Locations: building, floor, room, site
- ✓Custodian assignment and handover records
- ✓Movement approvals and logs
Preventive Maintenance (PM)
Planned maintenance to keep assets operational and extend lifecycle.
- ✓PM schedules by asset type
- ✓Auto-generated maintenance tasks
- ✓PM checklist and completion evidence
Work Orders & Corrective Maintenance
Handle incidents and repairs with structured workflow and accountability.
- ✓Work order intake, assignment, and escalation
- ✓SLA timers, priority, and queues
- ✓Labor and parts cost capture
Inspections & Compliance Checks
Support periodic inspections and safety compliance.
- ✓Inspection checklists by asset/facility
- ✓Findings register and corrective actions
- ✓Certificates and expiry reminders (optional)
Vendor & Contract Management (Optional)
Track service providers, contracts, and service performance.
- ✓Vendor master and service categories
- ✓Contract terms and validity tracking
- ✓Vendor SLA performance dashboards
Spares & Inventory (Optional)
Manage spare parts and consumables for maintenance operations.
- ✓Spare parts catalog and stock levels
- ✓Issue and usage per work order
- ✓Reorder alerts and approvals (optional)
Executive Dashboards & Asset KPIs
Dashboards for leadership: asset condition, backlog, costs, and downtime trends.
- ✓Asset condition distribution
- ✓PM compliance and work order backlog
- ✓Maintenance cost trend by unit and asset type
Example dashboards that usually win leadership over
Replace placeholders with real screenshots later. Layout is prepared for a strong leadership demo and audit committees.
Secretary General / Facilities Cockpit
Asset health, maintenance backlog, and cost trends across regions and units.
Maintenance Command Center
Work order queues, assignments, SLA alerts, and technician productivity.
Inspection & Compliance View
Inspection schedules, findings, corrective actions, and expiring certificates.
Asset Verification & Audit Pack
Physical verification results, discrepancies, and exportable evidence bundles.
Architecture, integration, and security
Built for government operations: controlled access, traceable actions, and integration readiness with procurement and finance systems.
Integration Hub
Connect assets and maintenance to procurement, finance, and reporting systems.
- ✓REST API with token-based access
- ✓Import/export templates for migration
- ✓Webhook events (optional)
Security Controls
Controls to support policies and oversight requirements.
- ✓Role-based access, segregation of duties
- ✓Audit logs for all work order actions
- ✓Session controls and IP allowlist (optional)
Evidence Governance
Document handling for inspections, photos, and maintenance completion evidence.
- ✓Evidence retention and archival rules (optional)
- ✓Document versioning and access logs
- ✓Audit export packs
Implementation approach (safe rollout, visible results)
Start with a clean asset register and location hierarchy, then activate preventive maintenance and work orders. After stabilization, expand to vendor contracts, spares inventory, and compliance inspection cycles.
Phase 1: Asset Register
Asset master data, locations, custodians, and movement controls.
- ✓Asset categories and tagging readiness
- ✓Location and custody setup
- ✓Verification baseline
Phase 2: Maintenance Operations
Preventive maintenance, work orders, SLA alerts, and cost tracking.
- ✓PM schedules and checklists
- ✓Work order workflow and assignments
- ✓Dashboards and backlog management
Phase 3: Governance & Optimization
Inspections, contracts, spares, and leadership reporting packs.
- ✓Inspection cycles and evidence
- ✓Vendor contracts and service performance
- ✓Audit-ready exports and analytics
Want a demo tailored to your facilities and assets?
Share your asset types (vehicles, buildings, IT, equipment) and maintenance workflow, and we will prepare a demo flow with asset register, work orders, preventive maintenance, and dashboards.